Address of the person responsible:

Health Division
Rosenweg 1a
38446 Wolfsburg

Address of the data protection officer:

City of Wolfsburg
Data protection management
Porschestraße 49
38440 Wolfsburg

Hosting:

Our BBB instance is hosted in Germany on servers of Gridscale GmbH and administered by Linet Services from Braunschweig as a processor. User and rights management for the system takes place on our server in the Wobcom data center.

Data processing when using BigBluebutton:

If you use the BigBlueButton service provided by the City of Wolfsburg to hold video conferences or digital events as an organizer or participant, the following personal data will be processed:

• User details: first name, surname, pseudonym, user ID,
• meeting metadata (topic, description (optional), participant IP addresses, device/hardware information) and
• content-related meeting data (audio, video and, if applicable, text and image data shown during the meeting).

The meeting or individual content is not recorded.

Purposes of the processing of personal data:

The processing of your personal data mentioned above serves to provide you with BigBlueButton as a tool for conducting video conferences and digital events and to be able to handle the event formats via BigBlueButton.

Legal basis for the processing of personal data:

Insofar as we obtain your consent for processing operations of personal data in the context of the use of BigBlueButton, the consent in conjunction with Art. 6 para. 1 sentence 1 letter a) GDPR is the legal basis for the processing. Your consent is voluntary and is given through your participation in the event with knowledge of the information provided.

In the processing of personal data necessary for the performance of a contract to which the data subject is a party, Article 6(1)(b) GDPR serves as the legal basis. This also applies to data processing operations that are necessary for the implementation of pre-contractual measures.

The collection and processing of data to fulfill legal obligations is carried out in accordance with Article 6 (1) (c) GDPR.

If vital interests of the data subject or another natural person require the processing of personal data, Article 6(1)(d) GDPR serves as the legal basis.

Furthermore, the collection and processing of personal data is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller in accordance with Article 6(1) sentence 1(e) GDPR.

Other recipients of your personal data:

Your personal data collected when using BigBlueButton will not be passed on to any recipients within or outside the Health division.

Duration of storage of your personal data:

Your personal data processed in the course of using BigBlueButton will be deleted at the end of the respective BigBlueButton session.

Your rights as a data subject:

According to Art. 15 GDPR, you have a right of access to the controller with regard to the processing of your personal data. According to Art. 16, 17, 18, 20 and 21 GDPR, you have a right to rectification of inaccurate data, a right to erasure under certain circumstances, a right to restriction of processing, a right to data portability and a right to object to processing on grounds relating to your particular situation. You also have the right to lodge a complaint with the competent supervisory authority.

For the city of Wolfsburg, this is the State Commissioner for Data Protection of the state capital of Hanover:

Hanover
State Commissioner for Data Protection
P.O. Box 221
Prinzenstraße 5
30002 Hanover

City of Wolfsburg
Health Division
Social Psychiatric Service
Rosenweg 1a
38446 Wolfsburg

Phone: 05361 28-2040
Fax: 05361 28-1774
E-Mail: SpDienst@stadt.wolfsburg.de